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Document Scanning Services in Virginia Beach

Document Scanning Services 

At Virginia Beach Document Scanning and Imaging, we appreciate the individuality of each client. When undertaking your project, we meticulously customize our document scanning services to align precisely with your unique imaging needs. Unlike adhering to a standardized framework, we prioritize crafting a tailored solution that specifically addresses your requirements.

Our extensive document scanning services in Virginia Beach cover a spectrum of options, ranging from paper scanning to microfiche scanning, microfilm conversion, and large-format scanning. With a state-of-the-art facility situated in Virginia Beach, we also offer the convenience of on-site services, bringing our mobile equipment directly to your business. Embrace a personalized approach that distinguishes us in delivering excellence for Virginia Beach document scanning.

Service Options

Traditional Paper Scanning

scan traditional paper documents

Everyday documents come in various forms, and we’re equipped to handle them all. From standard business documents to important reports and various forms, no document is too large or small for us to manage. From standard business documents to medical records to human resources documents – we have partners that specialize in these areas. Services encompass optical character recognition (OCR), redaction, indexing, and more, all tailored to your individual needs.

Micrographics Migration to Digital Formats

When you convert microfilm to a new digital format, you need expert care and handling. Our experienced Virginia Beach network partners have handled hundreds of millions of microfilm images. When necessary, their processing laboratory personnel will evaluate microfilm flaws and recommend procedures to enhance the film before scanning. 

Microfilm Scanning

High speed film scanning equipment converts both 16mm and 35mm film. We have providers that can handle a wide spectrum of film reduction ratios. Our local scanners are equipped with sophisticated image enhancement software that produces the highest possible quality electronic images.

Microfiche Scanning

We use a pre-scanned image to evaluate the precise location of images prior to microfiche scanning. These documents are scanned concurrently to minimize client turnaround time.

Engineering Drawings Scanning

scan engineering documents at virginia beach scanning

Our network has scanning and conversion services for architectural/engineering drawings include blueprints, mylars, and drawings spanning “A” to “J” sizes. Although most clients request TIFF or Adobe PDF images, output is available in a variety of formats for your convenience, including DWG, CALS and JEDMICS.

Other Document Management Services

In addition to traditional scanning services, we offer partners that have several other options to help you manage your documents better, including:

  • Finding the right document management system that fits your business model
  • Indexing and uploading files into a Document Management System (DMS)
  • Helping you convert to a paperless office
  • Optical character recognition (OCR) to make your files editable
  • Day-forward scanning, where you scan all documents starting after a certain point
document management solutions and services with our scanning services

It’s our mission to find you a custom solution for your scanning project quickly and easily. Fill out the form or call us (757) 802-3155 for a customized quote.

Benefits of Digitizing Your Important Documents

Benefits of Digitizing Your Important Documents

Improved Accessibility:

Digitized documents enhance accessibility, empowering your team to effortlessly find, retrieve, and share information. This streamlined access elevates overall productivity and collaboration within your organization.

Optimal Space Utilization:

The conversion of paper documents to digital formats results in a liberating transformation of office space. This optimization allows for the strategic allocation of valuable real estate to core business activities, fostering a more efficient and organized workplace.

Robust Data Security:

Our meticulous scanning process prioritizes the security of your sensitive documents throughout the digitization journey. This commitment shields your data from unauthorized access or loss, providing a robust defense against potential breaches.

Streamlined Search and Retrieval:

Take advantage of our meticulous indexing and organization services that simplify the search for specific documents. This efficient process eliminates the laborious task of sifting through physical files, allowing your team to retrieve information swiftly and accurately.

Cost-Effective Operations:

Experience significant long-term savings with our document scanning services. Reduced expenses on printing, storage, and paper contribute to a more cost-effective operational model, allowing your business to allocate resources more strategically.

Compliance and Legal Assurance:

Safeguard your business by ensuring compliance with industry regulations and legal requirements. Our document management solutions minimize risks associated with handling sensitive information, providing a protective shield against potential legal challenges.

Get Free Quotes on Virginia Beach Document Scanning Services

Virginia Beach Document Scanning can help you find a secure scanning provider that can handle your project. We’re the experts in document scanning and imaging, including OCR and indexing services.  We’re ready to handle your sensitive records to ensure your documents are protected from conversion to storage and/or disposal.

To get free, no-obligation quotes today, fill out the form or give us a call at (757) 802-3155. Within minutes of receiving your request, we’ll be in contact to help you with your project.

Frequently Asked Questions

What is Document Scanning?

Document scanning is the transformative process of converting physical paper documents into a digital format. This method employs scanners or specialized equipment to capture high-resolution images of paper documents, subsequently storing them as electronic files.

How Does Document Scanning Work?

Document scanning operates by feeding a paper document into a scanner, utilizing either light or cameras to create a precise digital image of the document. The resulting image is typically saved in popular digital formats such as PDF or TIFF.

Why Choose Professional Document Scanning Services?

Professional document scanning services offer the expertise and high-quality equipment necessary for accurate and efficient document conversion. These services can manage large volumes of documents, uphold stringent quality standards, and provide additional offerings like document indexing and organization.

How Secure are My Documents During the Scanning Process?

Document scanning services prioritize the security and confidentiality of your documents and data. Measures such as encryption, access controls, and secure facilities are often employed to safeguard information throughout the scanning process. Selecting a reputable provider with robust security measures is crucial for peace of mind.

What is the Cost of Document Scanning Services?

The cost of professional document scanning services typically ranges from 7 to 12 cents per scanned page. Your overall expenditure depends on factors such as the quantity of documents, preparation requirements, and service location.

What is the Typical Turnaround Time for Document Digitization?

The turnaround time for your document scanning project and access to digital files depends on document nature, volume, and specific services requested. Our commitment is to ensure the accurate scanning of your crucial documents and timely delivery to meet your needs.

What Type of Industries Should Consider Scanning?

Industries that benefit from and frequently require records management, business solutions for storage, and document scanning services often include:

  • Healthcare, medical offices, and allied fields
  • Banking, and financial services
  • Architecture and engineering firms
  • Creative industries–film, photography, publishing, etc.
  • Professional services like legal, marketing, and accounting
  • Social services
  • Insurance companies
  • Manufacturing
  • Transportation and logistics
  • Education
  • Retail
  • Automotive
  • Federal, state, and local governments