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Document Storage Services in Virginia Beach

Off-Site Document Storage in Virginia Beach

We can help maximize your Virginia Beach business’ efficiency through proper off-site document storage and retention plan monitoring.

Using an off-site document storage facility in Virginia Beach or transferring to digital can help free up space around the office while keeping your data safe.

secure off-site document storage solutions near you with our scanning, storage, and management partners near you

Off-Site Document Storage Considerations

Virginia Beach Document Scanning will help you free up valuable office space and enhance the productivity of the employees who maintain your documents.

Access Control

secure document storage solutions near you with our scanning, storage, and management partners near you

Our secure, local document storage facilities only allow individuals with proper authorization to access and retrieve stored files, making it an ideal solution for securing confidential files, personnel records, and important files related to your business.

Climate-Controlled Document Storage in Virginia Beach

We provide temperature and humidity-controlled storage. The storage area has a backup power source, ensuring that the temperature and humidity are maintained even during a power outage. Documents and items we provide storage for include:

Magnetic Tapes

Off-Site Document Storage Services in Virginia Beach

Legal Compliance in Virginia

Document retention policies, along with document storage programs, can help you decide which files to keep and for how long as well as deciding how to dispose of records after they are no longer needed.

Disaster Protection & Planning

Major catastrophes can destroy years of important business documents. At Virginia Beach Document Scanning, we provide services to prevent the destruction of your critical records by developing a document management plan for disasters and storing them at secure Virginia facilities.

Get Free, No-Obligation Quotes on Offsite Records Storage Services in Virginia Beach

Virginia Beach Document Scanning can help store your records on-line in a digital format or in a secure off-site facility in a physical format. We will save you money on storage space and also maintain them in a secure, climate-controlled facility. To get free, no-obligation quotes on long-term document storage, give us a call at (757) 802-3155 or fill out the form for a free quote today!

Frequently Asked Questions

What is document scanning, and why do I need it in Virginia Beach?

Document scanning involves the conversion of physical documents into digital format, facilitating efficient organization, space optimization, and enhanced document security. It’s especially beneficial for Virginia Beach businesses dealing with extensive paperwork, offering a streamlined approach to document management and accessibility.

Is document scanning cost-effective for my Virginia Beach business?

Absolutely. Document scanning is often more cost-effective than maintaining in-house storage solutions. It allows businesses in Virginia Beach to efficiently use office space, reduces administrative burdens, and offers scalable services, ensuring you only pay for the scanning and storage capacity you need.

Can I scan and store confidential or sensitive information in Virginia Beach?

Certainly. Document scanning services in Virginia Beach are equipped to handle confidential and sensitive information. Strict security measures are implemented to safeguard the privacy and integrity of your digital documents throughout the scanning and storage process.

How do I access my scanned documents in Virginia Beach?

Accessing your scanned documents is typically straightforward. You can request the retrieval of physical documents, and many services offer scan-on-demand options. Digital documents are often accessible through secure online platforms with personalized login credentials, ensuring convenient and secure access in Virginia Beach.

What types of documents can be scanned and stored in Virginia Beach?

Document scanning services in Virginia Beach accommodate a wide range of documents, including legal papers, financial records, employee files, medical records, and more. Both physical and digital formats can be scanned and stored, providing flexibility based on the specific needs of your Virginia Beach business.

How much does document scanning and storage cost at Virginia Beach Scanning Service?

At Virginia Beach Scanning Service, our document scanning and storage services typically cost between 50–95 cents per box, per month. The pricing varies based on the size of your project and factors such as the type of documents, pickup and preparation work, and any additional security measures or document management solutions tailored to your Virginia Beach business.

What industries should consider document storage?

Industries that require commercial records storage services include those dealing with large volumes of physical and digital documents, such as:

  • Healthcare
  • Banking and financial services
  • Architecture and engineering firms
  • Creative industries–film, photography, publishing, etc.
  • Professional services like legal, marketing, and accounting
  • Social services
  • Insurance companies
  • Manufacturing
  • Transportation and logistics
  • Education
  • Retail
  • Automotive
  • Federal, state, and local governments